Top 10 Tips for Managing Your Time
by Bridget Borgogna
Getting Ready for That Busy Time of Year
Are you one of those people that constantly says, “if only I had the time…”, or “I have way too many interruptions to do…”, or “I just can’t seem to get to…?” If you said “yes”, you’re not alone. Many of my clients have the same challenges. It does take time to get organized and to recognize what’s really important and what’s not. It’s also important to let that small stuff go if it doesn’t contribute to your bottom line! Take a look below and see where you can change and grow.
- Organize your work area. Put things where YOU will find it, not where you think it should go. Label and file items where you know you will go to it first when you need it. Make it easy and simple. Don’t over think this one.
- Commit to a particular allotment of time for each project. Allowing yourself an hour a day for taking an action on a new project will keep your momentum going without it being overwhelming or boring.
- Do your most difficult work when you are in your peak performance state. First, recognize and acknowledge what time of day you are most productive. When do you have the most energy? If you’re an early morning person, do that extra effort needed project first thing in the morning. If late evening hours are more your speed, save that high-energy project for that time.
- Perform less demanding work at the time of day when you are most likely to be in a slump. If mid-afternoon is your body’s sluggish time, save your mindless tasks and other less important to-do’s for this time. The point is to get what you need done without wasting whatever time you have available to you at any given time.
- Schedule your phone calls around your peak performance levels. You want to give your customers/clients your very best attention and this requires energy and enthusiasm.
- Place your phone on voicemail mode at strategic times of the day. Voicemail is wonderful for those times when you’re either feeling sluggish, want some quiet time, or just want to get a project done. You can access your messages later and return calls on a priority basis. Choose which ones you’ll do during the sluggish times, and which ones need more energy.
- Let others in your home/office know when you don’t want to be disturbed. Constant interruptions are annoying and distracting. They are also time-zappers. Letting people know when it’s ok to interrupt and when it’s not is crucial to time management.
- Prioritize your day. Everything’s NOT an earth-shattering emergency! Someone else’s perception of a priority does not mean it is so to you. Discern what needs your attention immediately, what can be delegated, and what can be addressed later.
- Delegate. Everything that needs to be done does not have to be done by you. Delegating to another person can save you a lot of time in mundane tasking. (I know this is extremely difficult if you’re a control freak. I’ll need to do a whole different Top Ten for you on how to let go!)
- Instead of a to-do list, create a goal for the day. Throw out the to-do list that never gets done, causes you stress and frustration, and makes you feel like a failure. Instead, set yourself a single goal for the day. You may also want to consider weekly planning instead of daily.
Bridget Borgogna is President and founder of Impacting Solutions, Business and Career Coaching, Consulting and Training, which has specialized in helping individuals create a life that they desire, and companies and organizations build better internal and external customer relationships and satisfaction for profit and productivity since 1997. Bridget is also a certified trainer certified trainer for the Stephen Covey 7 Habits of Highly Effective People and has conducted trainings for them. For more information, visit Bridget’s website at http://www.impactingsolutions.com.