Over on one of the VA Groups I belong to, someone asked the group which time tracking application they liked the most. I was surprised at the variety of answers. A LOT of them liked the same ones, but there were a few others I didn’t know about that look pretty good. Then, when trying to decide what to write about here, I asked a client and he said “Maybe time trackers?”
So, here are the top 5 time tracking apps we’ve been discussing. Keep in mind … just because the discussion was among a group of virtual assistants doesn’t mean you have to be a VA to keep track of your time. It’s great for coaches or consultants and a variety of other business owners who simply need to track what they do and how long it takes them. Remember, time = money!
Toggl Toggl seemed to be at the top of the list for suggestions in the VA group. On both the free & paid (“Pro”) version it’s pretty easy to track minute by minute. In the upper right dropdown menu where your login name is > My Profile > “when tracking time…” choose “save duration only” (continues on top of the existing entry.) There’s a similar setting when you use Toggl on your phone. A couple of the VAs loved this feature as they routinely jump from client to client. What’s really cool, is at the end of the day you’ll have one line item per client, documenting the total time you spent. There is a free version (for up to 5 users), and two paid versions. Pro/$5 per user, per month. Business/$49 per user, per month.Time = Money. Keep track of what you do and how long it takes with a time tracking app.Click To Tweet
Time Doctor This is also the one my client is using, and it seems pretty darn slick. In addition to some other really nice features, it also tracks your breaks, and does screen shots as you work so you can see if you are wasting time. One person I spoke with said she’s tried a million ways of tracking, but this one seemed to work the best for her. She sets her clients up as projects and then assigns tasks to the projects. She said it’s simple and sends daily reports. Her favorite feature is the automatic sign-on when she starts her computer. It pops the project and tasks window up when she starts doing work. It won’t let her “forget” to start the timer! You can do a demo to see if it’s right for you. It’s $5 per month.
Harvest Harvest is made for team tracking, and is available for the computer, iPhone, Android and even on the Apple Watch. I didn’t get a lot of info on this one, but a couple of people seemed to like it. There is a free version as well as three paid versions – Solo/$12 mo., Basic/$49 mo., Business/$99 mo.
FreshBooks This one doubles as a bookkeeping and billing solution, so if you need something a little heavier with invoicing features as well, this might do the trick for you. It boasts invoicing, expenses, time tracking, reporting and accepting payments. Of course This option is a little more per month ($19.95/$29.95/$39.95), but then you get a lot more features and functions.
MyHours And then there is MyHours, the one I’ve used forever and really like. I love it because all of my team members have a personal account (free) and can use it with whomever they choose, and I have both a personal and company account. Right now the company account is free for me because I’ve been using it forever and have been grandfathered in. For new users, the personal accounts are still free, and the Team accounts (company) are $2 per user/per month. I love it because I have my team mapped to all of my projects and can easily run reports for each client at the end of the month, or for each team member to see what they’ve done … whatever I want, so the $2 per user per month will be more than worth it to me if I ever have to switch to the new program.
If you’ve been looking for a time tracking application, take a look at the ones I’ve mentioned and see what you think. Do you currently use one of these, or is there another one you really like? Would love for you to comment and let us know what you like.
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