The following article landed in my inbox this morning. It was the featured article in the newsletter I receive from Alicia M. Forest, Multiple Streams Queen & Coach. With it being Monday morning, and because I do have a To Do list that is a bit overwhelming at the moment, I thought it was a very appropriate post to start the week off.
How to Wipe Out Overwhelm
by Alicia M. Forest, MBA
Multiple Streams Queen & Coach(TM)
How often do you find yourself in this scenario?
It’s Monday morning and you’re all geared up for a productive week ahead. You’ve got your to-do list (massive as it is) at the ready and you sit down at your desk to start checking things off.
As you begin to read down your list, you start to feel something in your gut. It’s not a physical pain necessarily, just a feeling of something heavy starting to grow. You ignore it and continue reading your list, making stars next to the things that seem to be the most important to get done that day.
But the more you do this, the heavier that feeling gets, until it starts creeping up to your shoulders and finally settles in your head. All that enthusiasm you had when you first sat down is gone and the only thing you feel now is utter and complete overwhelm.
Sound familar? I’ve been there, too, so I understand.
And it’s not that all the tasks on your list aren’t wonderful and/or doable. There are simply too many of them – and they all seem important right now – to expect that you can accomplish them all in the hours you have to work in any single day.
So what happens? You do a little of this, a little of that, and you really never complete a single project!
But you don’t have to let another week pass without really accomplishing anything. Simply create a Priority Card.
A Priority Card will help you organize all your tasks in a way that will SHOW you every day what you should focus on. There are a lot of details that will threaten to take your mind off your priorities (this is where a virtual assistant can be of immense value), but those details are not necessarily what will move you forward in your business. To do that, you need to consistently focus on completing the projects that will move your business ahead big-time.
You can create a system for helping you focus on your priorities in a number of ways, but I’m going to give you mine. I only work about 15 hours a week on my business, so adjust your own plan accordingly.
At the beginning of each week, I choose 3 to 5 projects with looming deadlines (self-imposed as they may be) from my master task list (which really is so massive that I write it on a 8.5 x 14 legal pad). For example, at the moment, I am working on a bonus offering for a colleague’s product, the Client Abundance Coaching Cafe membership, and a new website design.
On a colored index card, I write down those projects and prop the card in a standing clip holder, right in front of my computer screen (see photo). When I start to feel that sense of overwhelm, or when I find myself getting distracted by new ideas or other tasks (all of which seem important), I remind myself to look at my Priority Card and focus only on what’s written there.
Once I started using my Priority Card, my own business growth lept forward ten times faster than when I was doing a little of this and a little of that, working on a dozen things, but taking much too long to actually complete just one project.
Know you won’t be able to stick to this process 100% of the time, but even 80% will help you make dramatic strides in your business growth. You’ll actually finish the projects you set out to do, and you’ll not only feel great about doing so, you’ll be inspired to do it again, and again, and again. Once you make this shift, you’ve learned the secret to wiping out overwhelm for yourself and your business!
© 2006 Alicia M Forest and ClientAbundance.com
Multiple Streams Queen & Coach(TM) Alicia M Forest, MBA, is the founder of ClientAbundance.com, and the creator of “21 Easy & Essential Steps to Online Success System(TM)”. Receive your FREE 5-day ecourse ‘5 Keys to Wild Abundance in Your Business’ now by visiting www.ClientAbundance.com.